Events FAQ
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1. What is the maximum venue capacity at Tanjong Beach Club?
The current maximum venue capacity is:
• Indoor & outdoor: 350 seated guests
• Restaurant capacity: 80 seated, 100 seated and standingThese capacities are accurate for the spaces as-is, in their normal configurations. Alternative setups, e.g. buffet tables, may slightly reduce these capacities.
More seating can be provided on the beach by renting Tanjong 1 beach space from Sentosa, however, subject to availability.
2. What happens if it rains?
The TBC team will always have a plan B for your event. Please ask your event executive to highlight the space that will be used for backup. On the day of the event, the event executive will keep you updated on the weather and set up plans.
3. Can we use the adjacent space next to TBC?
Yes! The beach spaces next to TBC are known as Tanjong 1, Tanjong 2 and Tanjong 3. They are ideal for team-building games and large-scale events (over 350 guests). The TBC team will liaise with Sentosa management to get quotes and book the space for you.
4. Can I rent the whole venue for an exclusive event?
Yes - You can book the whole venue (or we can carve out an area within the venue to make your event exclusive). Please enquire.
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1. What type of food do you serve?
Fresh Coastal Cuisine
2. Can you offer halal and vegetarian options?
Halal – Our kitchen is not halal-certified, however, we can prepare a number of dishes without pork or lard. If you or your guests require official halal-certified meals, we have a number of solutions in place.
Vegetarian – We have a number of vegetarian dishes that can be added to the buffet station. A la carte vegetarian dishes can also be offered for individual guests.
3. Can we bring our own food?
No. Tanjong Beach Club must provide all food. On rare occasions, we may have to liaise with external caterers to fulfil certain requests.
4. Can I bring my own cake?
You can, but we have a wonderful cake selection in-house.
5. What drink packages do you offer?
We offer freeflow and non-freeflow packages. Please enquire.
6. Can I remove drinks from the drinks package?
Yes, however, there is no impact on price.
7. Can I bring my own drinks?
No, this is not permitted.
8. Can I change the free flow timing on the day?
Yes, there is some flexibility. Please let your event manager know about the day.
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1. Can I play my own music?
Yes - if you book the entire venue. Otherwise, we specially curate all our own music and playlists.
2. Can I bring my own DJ or band?
Yes, you can bring your own DJ or band for special occasions, however:
• We must review their profile in advance
• You must submit examples of the music that you would like played
• The DJ or band should stick to a genre
• All speakers need to face the ocean
• A list of sound equipment and specifications need to be submitted to our events team 30 days prior to the event for review and application of licenses
• The DJ or band needs to adhere to our venue’s sound level requirements
• Exclusive booking of the venue is required for DJ / band performance3. What music do you play at TBC?
TBC plays chilled, uptempo tracks. A lot of the tracks are Nu disco. The music is prepared by our music director Mr. Keith Colaco (aka KFC). Later hours of the night TBC include more dance/house tracks to build the party vibe.
Example of the type of music we play - http://bit.ly/1BOMSlZ
4. Do you have DJ equipment?
Yes. TBC has all the DJ equipment and speakers for a party of up to 1,000 guests which you can rent from us. Please enquire on pricing.
5. Can the DJ play in other locations of the venue other than the DJ booth?
This is possible, however a set-up fee may apply if, for example, some re-wiring is required. We also have some movable speakers.
6. Do you have a microphone and speakers?
TBC has a wireless speaking mic (not suitable for singing) that can be connected to remote speakers for up to a 100 pax event. For larger events, the TBC microphone can be connected to the venue AV system. Please enquire about pricing.
7. Can I bring my own AV company (speakers and microphone etc)?
We have an AV company whom we work closely with that we can recommend to you.
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1. What activities can you offer
TBC has the perfect space for team building activities - 2 acres of the beach! Please enquire.
• Beach volleyball
• Beach soccer
• Dragon boat racing
• Tug of war
• Dunking machine
• Beach limbo
• Drinking games i.e. beer pong
• Giant games
• Bounce castle (ideal for kids)
• Face painting
• Photo booths
• Magician2. Do you have contacts for performers and bands?
Yes! We have contacts for almost everything.
3. Can I bring my own performers?
TBC is open to any performers you want to bring to an event. Bands/DJs have some restrictions, please enquire.
4. Do you have team-building activities?
We don’t offer team-building event services but we can recommend a couple of different companies. Please enquire.
5. Do you offer event management services?
For large events, TBC recommends you hire an event planning company, which we are happy to recommend. We offer standard event management services that include:
• Event planning
• Event day coordination
• Event program
• Booking of emcee
• Booking of performers
• Basic AV and lighting
• Light decorations
• Liaison with Sentosa & transport companies -
1. Do I need to pay a deposit?
Yes, for all events we require a deposit of 50% of the event value to secure the space. The space cannot be confirmed until the signed agreement and deposit are received. Once the above requirements are submitted, your dedicated events manager will confirm the event via email.
2. How do I pay a deposit?
• Bank transfer
• Credit card payment (Visa/Mastercard)
• Cheque3. Who do I make the cheque payable to? What are the TBC bank transfer details?
• Account Name: Tanjong Beach Club Pte Ltd
• Account Number: 003-913-469-0
• Bank Name: DBS Bank Limited
• Bank Address: 6 Shenton Way, DBS Building, Singapore 068809
• Bank Code: 7171
• Branch Code: 003
• Swift Code: DBSSSGSG4. How do I pay for the equipment hired i.e. tent, mic, etc.?
The payment for these items can be included in the final cost of the event. They will be paid during the final payment.
5. What is ++ in the final cost?
+ Service charge 10% and + GST 8%
6. Are there any other costs I need to consider, other than the food and beverage costs?
• Sentosa gantry access ($2+ per guest)
• Performers, emcee, activities
• Stage, AV, microphone
• DJ and emcee
• Transport7. What does "minimum spend" mean?
The minimum spend is the dollar amount that needs to be spent for the duration of the event. It is dependent on the day of the week the event is held, the number of guests and the space within the venue that is used.
8. What if I don't reach my minimum spend amount?
A venue charge is applied if the minimum spend is not reached.
9. Can you give me an example of minimum spend?
Scenario 1 (event meets min spend)
• 100 pax event
• $10,000 nett budget
• Space allocated for 100 pax
• Food and Beverage spend = 11,000 nettScenario 2 (event does not meet min spend)
• 100 pax event
• $10,000 nett budget
• Space allocated for 100 pax
• Food and Beverage spend = 9,000 nett
• TBC will be required to charge $1,000, total $10,00010. Can other items contribute to a minimum spend, i.e. transport, logistics, emcee, DJ, etc.?
Unfortunately, minimum spend can only be reached with food and beverage costs.
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1. Do you have a microphone and speakers?
Yes. Please enquire on pricing.
2. Do you have a projector and a screen?
Yes. Please enquire on pricing.
3. Do you have a flip chart?
Yes. Please enquire on pricing.
4. What is the earliest you can open?
We open at 10am for normal operating hours. Opening earlier than 10am means your event may incur a space or set up fee.
5. Do you have an example of a workshop schedule?
Meet at TBC and light breakfast
Introduction meetings
Workshop meetings
Morning break
Workshop meetings
Lunch
After lunch meetings and workshops
Team building games
Sunset drinks and dinner
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1. When can I set up for my event?
Please submit your proposed setup plan and timing to the event manager for approval. We suggest at least 30 days prior to the event.
2. When can I do my AV setup?
All AV must be set up after operational hours, i.e. pre 11am and post 8pm. Please advise exact times of sound checks. Unfortunately, no sound checks are allowed during operational hours.
3. Are there any limitations or constraints we should know about?
• All speakers must face the ocean, not the venue
• Speakers must have limiters
• All setup items need to be removed directly after the event
• You must submit a program of setup timing
• If structural work is being done, TBC needs to approve plans and precautions that will be taken4. How can my contractors access Sentosa for free?
Your contractors can show a purchase order for the event to access Sentosa. TBC can send a letter to confirm access for contractors if required. Please give us advance notice.
5. Can I bring in my own equipment, tentage, etc?
As a tenant of Sentosa, we are required to use Sentosa management contractors and suppliers. Sentosa will make an exception for items that are custom-built. The main items are tentage, stages, and generators.
6. What can we rent from Sentosa?
• Stage
• Tentage
• Fencing
• Additional tables and chairs
• Additional beach space
• Generators
• AV equipment7. How much does it cost for a stage?
Prices vary based on your requirements. Please enquire.
8. How much does it cost to rent spaces next to TBC?
$1000-$2,500 depending on the day of the week.
9. What is the cost of tentage?
Prices vary based on your requirements. Please enquire.
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1. What is the best way to reach Tanjong Beach Club?
The easiest way is by taxi. Taxi can drop off directly outside our venue in our drop off location.
2. Can I access Sentosa for free at the gantry?
Unfortunately, there is no way around the Sentosa gantry fee, we wish there was! However, we can make this very easy to pay by providing back-end billing. Please enquire.
3. Can you recommend any bus companies?
We can! Please enquire.
Most coach companies can collect your guests from your hotel/office and drop them off at Tanjong Beach Club. At the end of the event, the coach company can collect the guests and take them back to the city/hotel/office.
If organising your own coach to TBC:
• Contact the coach company well in advance.
• Ask for a quote that factors in the gantry charge and the cost of the bus.
• Ask for a 23-seater coach
• Forward the coach company the map to TBC, the Sentosa coach car park map, and the event signage to be placed in the coach. This will be provided by your event organiser.
• Let TBC know how many buses, the size of the bus, the arrival and departure times, and the bus contact person details at least 30 days before the event date.
• Kindly note that for 23-seater buses we require special access approval from Sentosa.
• Please let your event organiser know 30 days before the event date and we will make sure your 23-seater coaches have Sentosa clearance on the day of the event and marshal assistance.4. Can the bus go all the way to the venue?
Yes, as long as you use a 23-seater coach, it can go all the way to the venue.
5. What is the best way to get a taxi?
Taxis can drop you off and pick you up from Tanjong Beach Club.
Please note that it can be difficult during the evenings to get taxis from Tanjong Beach Club, but we will help as much as we can.
TBC suggests using Grab, Gojek, or Comfort-CityCab as well.
6. Do you have parking at TBC?
We have a 195-bay car park (Tanjong 2 Car Park) that is located 30 meters from the venue entrance. The cost is $1.20/hour from 7AM - 5PM and $2.40 per entry for all other times.
We also have 1 VIP parking bay. Please reserve with us at least (1) week in advance. Do let us know the names and car plate numbers.
7. I have had an event at a hotel in Sentosa and I didn’t have to pay a gantry fee.
Everyone has to pay a gantry fee. If you didn’t pay, it means the venue built it into the cost of your event.
8. Do you have a list of the gantry fees?
A flat gantry admission fee is charged to each passenger car or taxi entering Sentosa Admission charges vary according to the time period.
You may refer to Sentosa’s admission fees for more information.